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What's New

POLICY CHANGES, DELETIONS, ADDITIONS

Note: Housekeeping changes are in the following section at the bottom of the page.

 

May 18, 2018

AGM 8.1.3: Provision of Mobile Equipment and Related Services
  1. Updated reference to OMB regulations applicable to sponsored research
  2. Made appropriate references to revised AGM 2.1.20 and related definitions
  3. Clarified that “business necessity” exists where an employee is a remote worker as defined by AGM 2.1.20 for purposes of providing or reimbursing such employees for mobile equipment and related services
  4. Removed the requirement that employees must demonstrate financial hardship in order to receive reimbursement of reasonable business use of home internet service
  5. Clarified that telecommuting is nota factor establishing “business necessity” for purposes of providing or reimbursing mobile equipment and related services (business use of cell/data service and home internet service)
  6. Provided links to updated forms for providing or obtaining reimbursement for mobile equipment and/or business use of cell/data service and home internet service

Mobile Equipment and Cell/Data Services Template

This template was re-named “Mobile Equipment and Cell/Data Services Template”, and replaces the “Mobile Equipment and Services Template” found on Fingate.  (This form memorializes mobile equipment provided to an employee and is also used to authorize reimbursement of up to $25/month in reasonable business use of personal cell/data service as provided in AGM 8.1.3.)  The form also clarifies that reimbursement of home internet must be requested on a separate form pursuant to AGM 2.1.20.

Home Internet Services Reimbursement Form

This template removed the requirement that employees requesting reimbursement for business use of home internet service must demonstrate financial hardship, but kept the requirement that “business necessity” must be established as provided in the revised AGM 8.1.3.  The form was also updated to reflect the levels and types of approval required for an employee to receive reimbursement for business use of home internet service, and confirms such reimbursement is authorized up to $35 per month.

March 20, 2018

AGM 2.1.19 Relocation of Faculty and Staff
  • Updated according to new Federal tax regulations regarding the taxability of relocation expenses

March 9, 2018

AGM 3.1.2: University Funds
  • Updated the Funds Functioning as Endowment (or Quasi-Endowment Funds) section of the policy
  • Updated the Intermediate Pool Funds section of the policy
AGM 3.3.2: Expendable Funds Investment, Interest Allocation and Buffer Policy
  • Updated the title from "Expendable Funds Investment, Interest Allocation and Buffer Policy" to "Expendable Funds Investment, Return Allocation and Buffer Policy"
  • Updated the Expendable Funds Investment and Return Allocation Policy section

January 19, 2018

AGM 2.2.5: Requesting a Lactation Accommodation

New policy to align with state (CA Labor Code sections 1030-1033) and federal (PPACA) lactation laws and reflects Stanford's commitment to a workplace culture supportive of family care-giving responsibilities.

January 12, 2018

AGM 2.2 General Employment Policies

The following policies were re-numbered to fill unassigned AGM policy numbers:

 

Housekeeping Changes

Changes do not affect policy content, but may include corrected cross-references to other policies, corrected titles, change of authority for the policy, changed URLs, addresses, and phone numbers or very minor text changes for clarity. Policies are not re-dated when housekeeping edits are made; the date is only updated if the policy content is changed.

June 12, 2018

Replaced the term "Death in the Family" with "Bereavement."

March 28, 2018

Added Kingscote Gardens physical address whenever Title IX coordinator's phone number is mentioned.

March 26, 2018

Updated address of Sexual Harassment Policy Office to new address at Kingscote Gardens.

For 1.7.1 and 1.7.3, updated the sexual violence support and resources website url from https://notalone.stanford.edu to https://sexualviolencesupport.stanford.edu.

March 2, 2018

8.1.2: Mail Services

Section 1.e.(1), Permit 28: For minimum requirements to qualify for nonprofit bulk mail postage rates for Stanford mail service, changed 250 pieces of mail to 200, per USPS rules.

January 24, 2018

2.2.1: Definitions

Section 10, Made clarifying change to notes on temporary and casual employees to include "at-will" information.

January 18, 2018

10.2.1 Graduate Student Assistantships
Section 5, Made clarifying change to part b. "autumn, Winter and Spring Assistantship Appointments by changing the word "must" with "may" in part 3.