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What's New

POLICY CHANGES, DELETIONS, ADDITIONS

Note: Simple "housekeeping" changes (those that do not include a change to the policy's meaning) are in the following section at the bottom of the page.

November 17, 2022

AGM 2.1.5: Compensation of Staff Employees

  • Section 2.e: Updated provision regarding meal period penalties, which are paid at the regular rate of pay, to conform with recent changes to California law
  • Section 2.f: Updated provision regarding rest break penalties, which are paid at the regular rate of pay, to conform with recent changes to California law
  • Section 6.c: Clarified that employees who are work swing or owl shifts for their own convenience are paid at their normal rate

 

AGM 5.4.2: Business and Travel Expenses

  • Section 2:
    • Updated to reflect the changes to the travel booking policy, specifically regarding hotel booking options and itinerary forwarding requirements. Airfare bookings remain required unless exempted, as per previous policy. 
    • Links to the Provost’s international travel policy were updated.
  • Section 4: A reference to AGM 2.1.21: Remote Work Arrangements was added in relation to transportation expenses.

September 9, 2022

AGM 2.2.4: Violence in the Workplace

  • Applicability: Clarified that the violence in the workplace policy applies to all individuals who provide services at the university.
  • Section 1: Clarified the university’s policy regarding acts or threats of violence.
  • Section 2: Added examples of conduct that could be considered an act or threat of violence.
  • Section 3: Clarified roles and responsibilities.
  • Section 4: Clarified reporting obligations and procedures for all acts or threats of violence.

September 7, 2022

AGM 9.2.1: Provost and Officers Reporting to the Provost

  • A new organization chart was added to reflect the current organization and to add links to each reporting officer's associated website.

August 19, 2022

AGM 1.7.4: Equal Employment Opportunity, Non-Discrimination, and Affirmative Action Policy

  • Section 4: Internal Reporting and Resources; clarified the reporting options.

August 9, 2022

AGM 9.1.1: President and Officers Reporting to the President

  • A new organization chart was added to reflect the current organization, and to add links to each reporting officer's associated website.

August 8, 2022

AGM 2.1.2: Recruiting and Hiring of Regular Staff

  • Section 3.d: Policies and Practices--Search Phase: Waiver of Posting
    • Clarified that waivers of the posting requirement are not available for positions in EEO categories for which Stanford has an affirmative action goal.
    • Revised the review process for waiver requests to be reviewed and approved by the Talent Management & Workforce Strategy department in University Human Resources.
  • Section 4.e: Policies and Practices--Selection Phase: Reference Checks
    • Updated to include a requirement to do a reference check to the current or former university departments where the finalist is a current or former Stanford employee.

July 26, 2022

AGM 3.1.4 Cost Policy

AGM 3.2.1 Responsibility for University Funds

AGM 3.2.2 Cost Transfers

AGM 3.2.3 Allocations and Offsets

These policies were updated to reflect that cost policy training principles are now addressed in the updated courses (FIN-PROG-0020, FIN-0102 and FIN-PROG-0103). Administrative Guide policies were updated to reference current training requirements for financial transaction approvers. 

July 11, 2022

AGM 4.2.5: Naming Facilities and Land Features

  • Section 1.a.: Approval Procedures was updated to reflect a change in the review and approval process, which requires review by the Vice President for Development before submission to the President.

June 15, 2022

AGM 2.1.5: Compensation of Staff Employees

  • Throughout: Clarified the name of the department responsible to set pay practices is University Human Resources Staff Compensation.
  • Policy Statement: Added a clarifying statement about compensation practices being designed to set pay that is competitive in the geographic region where work is performed.
  • Section 3: Retitled to "Pay Administration"
  • Section 3.a.: Added "Base Pay" content focused on establishing pay for on-site, hybrid and remote work arrangements, and added information about pay being managed based on the applicable salary structure based on the work arrangement; either the 10-county Bay Area or one of four Regional salary structures.
  • Renumbered 3.b, 3.c, and 3.d due to new 3.a being added.
  • Section 5: Alternative Work Schedule

June 10, 2022

AGM 1.8.1: Protection of Minors

  • Applicability and Section 1: Clarified that the policy applies to virtual/online programs.
  • Section 4.a: Clarified that only the Department Chair, Senior Staff, or Institute Director can act as the representative of the Program Sponsor. 
  • Section 4.a.3: Clarified that programs taking place virtually/online only do not need to collect medical information forms from Minors.
  • Section 4.b: Clarified that the exception to the Live Scan requirement applies only to guest speakers who participate in a Covered Program for one day or less.
  • Section 4.c.2: Clarified that required training is accessed via STARS.
  • Section 5: Added minimum staffing ratio for age group 0-5.  Clarified that programs taking place virtually/online only do not need to meet the minimum staffing ratios but are still subject to the university’s Guidelines for Online Minors Programs.
  • Section 7: Added new URL to reference information in the HR Systems & Processes website.

This new policy addresses electronic content and accessibility for individuals with disabilities and is applicable to all Stanford University academic, administrative, and research units that develop, use, maintain, or procure electronic content used in conducting University business.

Housekeeping Changes

Changes do not affect policy content, but may include corrected cross-references to other policies, corrected titles, change of authority for the policy, changed URLs, addresses, and phone numbers or very minor text changes for clarity. Policies are not re-dated when housekeeping edits are made; the date is only updated if the policy content is changed.

November 29, 2022

Updated the URL to "Home Office Equipment and Expense Guidelines" in AGM 2.1.20: Hybrid (Telecommuting) Work Arrangements and AGM 2.1.21: Remote Work Arrangements as the previous URL was incorrect.

November 17, 2022

Updated the name of the State of California Department of Fair Employment and Housing (DFEH) to its new name, State of California Civil Rights Department (CRD) in AGM 1.7.4: Equal Employment Opportunity, Non-Discrimination, and Affirmative Action Policy and AGM 2.1.3: Personnel Files and Data.

November 15, 2022

In AGM 2.1.11: Staff Grievance PolicyThroughout, updated links to the Grievance/Appeal Processes webpage; clarified that the policy does not apply to Academic Staff-Libraries; and updated the name of the State of California Department of Fair Employment and Housing (DFEH) to its new name, California Civil Rights Department (CRD).

February 23, 2022

In AGM 1.8.1: Protection of Minors, Section 6: Appropriate Behavior with Minors, updated the link to the "Guidelines for Appropriate Behavior with Minors" webpage.

January 3, 2022

  • Updated the reference and URL for the former references to "confidentiality statement" that is now "training information and requirements" in AGM 2.2.3: University Payroll; AGM 3.1.1: Responsibility for University Financial Assets; and AGM 3.2.2: Cost Transfers. Reference is now a course, FIN-PROG-0020: Financial Stewardship Expectations.

  • Updated AGM 10.2.2: Graduate Student Hourly Employment to correct typos and clarify that Section 2.c. contains information applicable to graduate students on F-1 or J-1 Visas.