POLICY CHANGES, DELETIONS, ADDITIONS
Note: Housekeeping changes are in the following section at the bottom of the page.
January 1, 2020
AGM 2.2.5: Requesting a Lactation Accommodation
- Updated in multiple sections:
- Section 2.a: Clarified “Chair” refers to “Department Chair”
- Section 4: Non-exempt employees are entitled to rest break penalties if reasonable break time or adequate space is not provided. Employees should contact local HR or UHR/ELR if they believe reasonable break time or adequate space has not been provided. Employees may also pursue complaints with the California Labor Commissioner’s Office
- Section 5: Listed additional requirements for appropriate lactation space
- Section 6: Clarified that lactation use takes precedence in multi-use spaces
AGM 2.3.5: Disability and Family Leaves
- Updated throughout to reflect program changes that now cover up to six weeks' paid family leave
- Section 6(d)4.: Updated to note that failure to repay an overpayment could result in disciplinary action
September 16, 2019
AGM 9.2.1: Organization chart: Provost
- Updated with one new position and one modified position, as recently announced
August 27, 2019
- Replaced the "Christmas" holidays terminology with "Winter Holidays" when referring to the December 24 and 25 paid holidays.
August 13, 2019
- Applicability: Clarified that the policy applies to “regular staff”.
- Section 2.B: Clarified who is eligible for a fee waiver when auditing classes to be consistent with current practice. Added link to required audit form.
June 5, 2019
AGM 2.1.3: Personnel Files and Data
- Section 3.a: Removed general correspondence between employee and supervisor from list of appropriate content for personnel files.
- Section 3.b: Clarified that workplace investigation records and letters of reference are not retained in personnel files.
- Section 4.a: Clarified that authorized representatives may request a copy of a current employee’s personnel file; clarified timeframes by which copies of personnel files must be furnished.
- Section 4.b: Clarified that authorized representatives may request a copy of a former employee’s personnel file; clarified timeframes by which copies of personnel files must be furnished.
May 21, 2019
AGM 1.8.1: Protection of Minors
- Section 1: Clarified that Live Scan background checks must include both California DOJ and FBI results.
- Section 4: Updated definition of Program Sponsor to be consistent with OSEP’s requirements. Also specified that the Program Sponsor must be represented by a Department Chair, Senior Staff, Institute Director, or designee.
- Housekeeping edits throughout.
April 29, 2019
AGM 5.4.2: Business and Travel Expenses
- Updated throughout to emphasize the core responsibility of financial stewardship and the guiding principle to spend appropriately with regard to business and travel expenses and purchases of items to be owned by Stanford. In addition, an outline of the university’s reimbursement policy and associated IRS Accountable Plan requirements were added. Finally, examples of appropriate and inappropriate business expenses were added to provide clarity on common expense types. Detailed information around transportation guidelines, fare options and meal guidance was removed but will continue to be available on Fingate.
AGM 5.4.3: Reimbursable Expenses
- This Guide Memo was deleted, and the content was added to the updated 5.4.2: Business and Travel Expenses.
