What's New

Policy changes, deletions, additions

Note: Simple "housekeeping" changes (those that do not include a change to the policy's meaning) are in the following section in the lower section of the page.

January 28, 2026

AGM 2.1.19 Relocation of Faculty and Staff

• Updated the terms of offering relocation assistance with a repayment obligation in section 14.

January 13, 2026

AGM 3.1.5: Retention of Financial Records

• Change the retention period from six years to eight years in section 3a, Employee Payroll Information.

January 5, 2026

AGM 2.1.3: Personnel Files and Data

• Updated section 3 to include education and training records that must be maintained in an employee’s personnel file.

AGM 2.1.7: Sick Time: Regular Staff Employees, Regular Academic Staff-Research and Regular Academic Staff-Professional Librarians

• In section 2c, removed the qualifying act of violence definition and added a link to the Using Sick Time for Qualifying Acts of Violence and to Attend Judicial Proceedings webpage.
• Added section 2d on the use of sick leave to attend judicial proceedings.

AGM 2.1.17: Layoffs

• Simplified language throughout policy.
• Reorganized policy to address permanent layoff separately from temporary layoffs and seasonal leave.
• Clarified distinction between temporary layoff and seasonal leave.
• Added the requirement to pay out vacation, PTO, and floating holiday during a temporary layoff that extends beyond the pay period.
• Added that a position being changed from a continuing to fixed term status would result in a layoff.
• Updated the permanent layoff notice period from 1 month to 30 days and 3 months to 90 days.
• Clarified that an employee cannot receive more than 12 months of severance pay.
• Added that an employee who receives severance pay, is rehired, and is laid off again, cannot receive more severance pay in total than an employee who is employed continuously for the same period.  

AGM 2.1.22: Sick Time for Temporary and Casual Staff Employees

• In section 2c, removed the qualifying act of violence definition and added a link to the Using Sick Time for Qualifying Acts of Violence and to Attend Judicial Proceedings webpage.
• Added section 2d on the use of sick leave to attend judicial proceedings.

AGM 9.2.1: Organization Chart: Provost

• Chart was updated throughout.

AGM 10.3.1: Sick Time for Student Hourly Employees

• In section 4c, removed the qualifying act of violence definition and added a link to the Using Sick Time for Qualifying Acts of Violence and to Attend Judicial Proceedings webpage.
• Added section 4d on the use of sick leave to attend judicial proceedings.

November 5, 2025

AGM 5.4.3: Travel Cards

• Updated to streamline policy language, ensure clear linkage to overarching compliance requirements (i.e., IRS requirements), and to move procedural content to Fingate. For example, removal of lists of specific permissible and non-permissible items, instead directing to Fingate for that content.
• There were no other substantive changes made to policies in terms of definitions of expenses, guiding principles, and/or supporting systems and processes.

September 11, 2025

AGM 2.1.8: Miscellaneous Authorized Absences

• Section 1.k: Clarified applicability of paid leave during natural disasters and emergencies.

September 3, 2025

AGM 1.8.1: Protection of Minors

• Revised policy throughout to improve clarity and streamline language.
• Updated supervision requirements consistent with the law.

August 25, 2025

AGM 10.2.2: Graduate Student Hourly Employment

• Revised section language and formatting changes to improve clarity.
• Refocused applicability to currently-enrolled students; non-enrolled students (e.g., students on Leave of Absence) should follow other HR policies.
• Referenced Collective Bargaining Agreement (CBA) with a link to Cardinal at Work.
• Updated table of the hourly Job Classification Codes (JCCs) for enrolled graduate students.

August 14, 2025

AGM 2.1.21: Remote Work Arrangements

• Section 4.b.1: Updated eligibility for remote work stipend.

Housekeeping Changes

Changes do not affect policy content, but may include corrected cross-references to other policies, corrected titles, change of authority for the policy, changed URLs, addresses, and phone numbers, or very minor text changes for clarity. Policies are not re-dated when housekeeping edits are made; the date is only updated if the policy content is changed.

January 30, 2026

AGM 1.1.1 University Code of Conduct 

• Insertion of Hazing Policy link under Section 3.

January 23, 2026

AGM 1.6.1: Privacy Policy

• Updated Confidentiality Agreement section to reference Section 5 of the Code of Conduct.

September 18, 2025

AGM 2.2.4: Violence in the Workplace

• Removed references to dialing 9-911 from a university phone.

September 16, 2025

AGM 5.4.4: Petty Cash Funds

• Updated links in the introduction and references sections.

July 9, 2025

AGM 1.5.4: Ownership and Use of Stanford Trademarks and Images 

• Updated Stanford Trademark Licensing Office email address throughout.

April 3, 2025

AGM 9.2.1: Organizational Chart: Provost

• Updated title of Vice Provost of Faculty Advancement.

March 12, 2025

AGM 1.6.1: Privacy Policy

• Updated 1.6.1.2.c.(5) to remove an erroneous URL and add a contact for questions.

AGM 1.1.1: University Code of Conduct

• Switched out the Protected Identity Harm Reporting link in section 3 with the Harassment/Discrimination-Title VI link.

March 4, 2025

AGM 8.2.1: University Events

• Changed "Office of Student Activities" to "Office of Student Engagement" throughout.

January 30, 2025

AGM 5.2.4 Surplus Property Sales

• Updated links to the Property Management Manual throughout.

January 8, 2025

AGM 9.1.1: Organization Chart: President

• Updated Chief of Staff title and added Vice President for University Affairs & Secretary of the Board of Trustees role to the chart.