This Guide Memo describes supervisory duties mandated by California Senate Bill 198, the Occupational Injury and Illness Prevention Act. These responsibilities for health and safety training and communication apply to all supervisors, both faculty and staff, and to all workplaces, including laboratories, classrooms, shops, and offices.
Supervisors, both faculty and staff, have the specific responsibility to see that systems for communicating with employees and students about health and safety matters in their jurisdiction are implemented and maintained. Information must be presented in a manner readily understandable to the affected employees and students. Due attention must be paid to levels of literacy and to language barriers. Oral communications should be supplemented with written materials or postings. Whenever appropriate, regulations, statutes and policies affecting employees and students should be available in their workplaces.
Employees and students must be trained:
Stanford's training takes place in three tiers:
See the Stanford Safety Manual for more specific information on tier training contents.
EH&S has a safety video library, a collection of safety publications, and technical staff to assist supervisors and departments in implementing training programs. EH&S's Office of Health Physics provides special programs for training in radiological safety. EH&S assists schools and departments, in collaboration with the University Safety Partners, in providing general laboratory safety training to students, staff and faculty. Call EH&S's Communications Office (725-1470) with any questions about training or training materials, or talk to the relevant University Safety Partner about establishing a training program for a particular department.
Supervisors must document health and safety training and communications, whether conducted in classroom-style, safety meetings, or one-on-one job safety training sessions. Records must be kept of who was trained, who did the training, when the training occurred, and what was taught. Documentation should include safety meeting or training session agendas, sign-up sheets with signatures of attendees, and copies of any written communications. Records of training must be kept for at least one year and be readily available for the Occupational Safety and Health Administration (OSHA) for inspection. For guidance on records retention, refer to the Environmental Health and Safety website.