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4.2 Receiving and Processing Gifts

Overview of Stanford Campus and Hoover Tower

This section, comprising five policies, describes the various types of gifts accepted by the University and proper procedures for processing, acknowledging, and recording gifts, including equipment, land, buildings, and special collections.

Receiving and Processing Gifts covers documentation required by the Office of Development and special instructions for handling various types of gifts, especially during fiscal and calendar year end. Acknowledgement of Gifts instructs how to generate official gift receipts and thank you letters. Record of Donated Equipment describes where and when recording gifts and donations is inappropriate and the disposal process for donated equipment. Departmental Special Collections contains considerations in deciding to acquire or de-access a collection, as well as guidelines for how these collections should be managed once acquired. Naming Facilities and Land Features covers the percentage of project cost required for naming gifts, and policies regarding use of faculty/staff names, naming streets, and prohibition on memorials.

Policies

4.2.1 Receiving and Processing Gifts

This Guide Memo describes the various types of gifts accepted by Stanford University and the procedures for handling them.

4.2.2 Acknowledgment of Gifts

This Guide Memo states responsibilities and procedures for acknowledging gifts to the University.

4.2.3 Records of Donated Equipment

This Guide Memo covers policy on recording and processing donations of equipment. Detailed procedures may be found in the Stanford University Property Management Manual, available from the Property Management Office.

4.2.4 Departmental Special Collections

Over the years, many Stanford departments have acquired valuable special collections of artifacts, specimens, and historical objects. These departmental acquisitions have reflected the interests of a particular faculty...

4.2.5 Naming Facilities and Land Features

This Guide Memo covers approval procedures and policies for naming Stanford University facilities and land features.