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Purchasing

5.3.3 Purchasing Cards

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This Guide Memo contains policies on use of Purchasing Cards (PCard) to purchase goods or services directly by departments. This policy establishes the rules and guidelines for appropriate use of the Stanford-issued Purchasing Card. This policy is based on and in alignment with the expectations set forth by AGM 1.1.1: Code of Conduct, specifically with regard to employing sound business practices and exercising prudent financial management in the stewardship of University resources.

5.1.1 Procurement Policies

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This Guide Memo serves as an introduction to Chapter 5. It covers general policies for the purchase of major and minor construction, equipment, supplies and services by Stanford. The policies in this chapter do not apply to the SLAC National Accelerator Laboratory (SLAC).

5.2.2 Equipment Leases

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This Guide Memo describes policies that apply to equipment leases. Capital and operating lease liabilities utilize the University's debt capacity. All uses of debt must comply with the University's debt policy and require prior approval. The only parties authorized to execute documents that commit Stanford to an equipment lease obligation are the Director of Procurement, the CFO, or their designees. For relevant policies, see section 1 in Administrative Guide Memo 5.1.1: Procurement Policies.

5.2.4 Surplus Property Sales

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This Guide Memo covers sale of surplus University property.

3.4.2 Card and Payment Account Acceptance and Processing

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This policy provides guidelines on acceptance and processing of credit and debit card, account number, or third party account numbers at Stanford.

5.5.1 External Affirmative Action

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This policy statement supports a plan to increase opportunities for minority, women and disabled people, and businesses owned by them, to participate in economic opportunities arising from University business activities.

5.3.4 Books, Periodicals and Membership Dues

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This Guide Memo describes policies on making purchases from the Stanford Bookstore or directly from publishers.

5.2.3 Equipment Loans to Stanford

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This Memo describes the policies that apply to equipment loans. Only Procurement and the CFO are authorized to execute documents that commit Stanford to a loan obligation.

5.3.2 Blanket Purchase Orders

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This Guide Memo contains policies on Blanket Purchase Orders.

5.3.5 Payment Policies

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This Guide Memo describes Stanford's policies on payments to vendors for materials or services ordered.

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