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Purchasing

3.4.2 Card and Payment Account Acceptance and Processing

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This policy provides guidelines on acceptance and processing of credit and debit card, account number, or third party account numbers at Stanford.

5.5.1 External Affirmative Action

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This policy statement supports a plan to increase opportunities for minority, women and disabled people, and businesses owned by them, to participate in economic opportunities arising from University business activities.

5.3.4 Books, Periodicals and Membership Dues

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This Guide Memo describes policies on making purchases from the Stanford Bookstore or directly from publishers.

5.2.4 Surplus Property Sales

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This Guide Memo covers sale of surplus University property.

5.2.3 Equipment Loans to Stanford

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This Memo describes the policies that apply to equipment loans. Only Procurement and the CFO are authorized to execute documents that commit Stanford to a loan obligation.

5.3.3 Purchasing Cards

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This Guide Memo contains policies on use of Purchasing Cards to purchase goods or services made directly by departments. Purchasing Cards are a tool for individuals making purchases on behalf of the University for which Stanford is financially liable. There are two types of Purchasing Cards: an individual Purchasing Card and a Department Purchasing Card. The individual Purchasing Card is issued to a specific person. The Department Purchasing Card is issued to a department and assigned to a custodian.

5.2.2 Equipment Leases

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This Guide Memo describes policies that apply to equipment leases. Capital and operating lease liabilities utilize the University's debt capacity. All uses of debt must comply with the University's debt policy and require prior approval. The only parties authorized to execute documents that commit Stanford to an equipment lease obligation are the Director of Procurement, the CFO, or their designees. For relevant policies, see section 1 in Administrative Guide Memo 5.1.1: Procurement Policies.

5.3.2 Blanket Purchase Orders

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This Guide Memo contains policies on Blanket Purchase Orders.

5.3.5 Payment Policies

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This Guide Memo describes Stanford's policies on payments to vendors for materials or services ordered.

5.3.1 Requisition Processing

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This Guide Memo provides an overview of the procurement process. University departments are encouraged to contact Procurement early in the acquisition process. Procurement buyers and Contracts Specialists can help develop technical specifications and provide product descriptions, estimates of cost or price and lists of suppliers.

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