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5.2.1 Financing of Purchases

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This Guide Memo describes arrangements by which the University advances loans that are repaid over time to schools and departments to finance capital projects, programs or purchase equipment.

3.2.3 Allocations and Offsets

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This Guide Memo sets out policies and procedures for expense allocations and salary distribution offsets, which are a form of cost transfer.

3.2.2 Cost Transfers

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This Guide Memo sets out policies and procedures for transferring already incurred costs from one expenditure account (Project-Task-Award) to another. Cost transfers may also be called transfers of expense.

3.1.3 Expenditure Accounts (PTAs)

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The University's Oracle Financial system has two core accounting applications: Grants Accounting (GA) and General Ledger (GL). The GA subledger records all detailed expenditure transactions and then summarizes them in the GL. The GA module has five segments: Project (P), Task (T), Award (A), Expenditure types (E) and Organization. A Project (P) is an activity or event with a single purpose. A Task (T) is a further breakdown of the project; every project has at least one task. An Award (A) is a funding source for a particular project or task.

3.1.2 University Funds

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This Guide Memo describes the University's funds and budgets.

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