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Information Security

6.7.1 Administrative Computing Systems

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This Guide Memo describes the policy that governs the Administrative Computing Systems at Stanford University and identifies Administrative Computing System ownership, development and management responsibilities. This policy applies to all computerized systems involved with the creation, updating, processing, outputting, distribution, and other uses of administrative information at Stanford.

6.2.1 Computer and Network Usage Policy

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This policy covers the appropriate use of all information resources including computers, networks, and the information contained therein.

8.1.3 Provision of Mobile Equipment and Related Services

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This guide memo outlines policy on the provision of Equipment/Services. The policy requires that the employee's supervisor approve the Stanford business need for Equipment/Services. The policy establishes the responsibilities of the employee and the department regarding any personal use of Equipment/Services. Schools and departments may adopt stricter provisions. The policy sets further requirements regarding the use and maintenance of Equipment/Services.

3.4.2 Card and Payment Account Acceptance and Processing

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This policy provides guidelines on acceptance and processing of credit and debit card, account number, or third party account numbers at Stanford.

6.4.1 Identification and Authentication Systems

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This Guide Memo states requirements for identifying and authenticating users of Stanford computer systems and networks, and describes centrally-supported identification and authentication facilities.

6.1.1 Privacy and Access to Electronic Information

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This guide memo establishes a policy on privacy in Electronic Information and the circumstances under which Electronic Information may be accessed and/or disclosed without User Consent.

6.3.1 Information Security

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The purpose of this policy is to ensure the protection of Stanford's information resources from accidental or intentional unauthorized access or damage while also preserving and nurturing the open, information-sharing requirements of its academic culture. This Guide Memo states requirements for the protection of Stanford's information assets.

6.6.1 Information Security Incident Response

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This Guide Memo describes the procedures to be followed when a computer security incident is discovered to have occurred involving an Academic or Administrative Computing System operated by Stanford University, its faculty, students, employees, consultants, vendors or others operating such systems on behalf of Stanford. It also describes the procedures to be followed when Prohibited or Restricted Information residing on any computing or information storage device is, or may have been, inappropriately accessed, whether or not such device is owned by Stanford. This policy outlines the procedures for decision making regarding emergency actions taken for the protection of Stanford's information resources from accidental or intentional unauthorized access, disclosure or damage.

6.5.1 Chat Rooms and Other Forums Using Stanford Domains or Computer Services

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Establishes policy for use of electronic communication forums at Stanford.

1.6.2 Privacy and Security of Health Information (HIPAA)

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This Guide Memo describes Stanford University's implementation of the Health Insurance Portability and Accountability Act of 1996 ("HIPAA") and its regulations ("Privacy Rule" and "Security Rule") governing the protection of identifiable health information by health care providers and health plans. The portions of Stanford University that are impacted by HIPAA include the Stanford University HIPAA Components and the Group Health Plan, defined in Sections 3 and 4, respectively.

This Guide Memo references Stanford University HIPAA Components policies on the University HIPAA website and the Group Health Plan HIPAA policies. The Group Health Plan maintains HIPAA policies and procedures in the Resource Library section of the Benefits website. These policies outline more specific rights of individuals regarding their protected health information ("PHI") as well as the operational and system requirements to comply with the Privacy and Security Rules.

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