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Financial

5.3.3 Purchasing Cards

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This Guide Memo contains policies on use of Purchasing Cards to purchase goods or services made directly by departments. Purchasing Cards are a tool for individuals making purchases on behalf of the University for which Stanford is financially liable. There are two types of Purchasing Cards: an individual Purchasing Card and a Department Purchasing Card. The individual Purchasing Card is issued to a specific person. The Department Purchasing Card is issued to a department and assigned to a custodian.

5.5.1 External Affirmative Action

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This policy statement supports a plan to increase opportunities for minority, women and disabled people, and businesses owned by them, to participate in economic opportunities arising from University business activities.

5.3.4 Books, Periodicals and Membership Dues

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This Guide Memo describes policies on making purchases from the Stanford Bookstore or directly from publishers.

5.2.3 Equipment Loans to Stanford

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This Memo describes the policies that apply to equipment loans. Only Procurement and the CFO are authorized to execute documents that commit Stanford to a loan obligation.

5.3.2 Blanket Purchase Orders

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This Guide Memo contains policies on Blanket Purchase Orders.

5.3.5 Payment Policies

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This Guide Memo describes Stanford's policies on payments to vendors for materials or services ordered.

5.3.1 Requisition Processing

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This Guide Memo provides an overview of the procurement process. University departments are encouraged to contact Procurement early in the acquisition process. Procurement buyers and Contracts Specialists can help develop technical specifications and provide product descriptions, estimates of cost or price and lists of suppliers.

5.2.1 Financing of Purchases

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This Guide Memo describes arrangements by which the University advances loans that are repaid over time to schools and departments to finance capital projects, programs or purchase equipment.

5.1.2 Procurement Relationships

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This Guide Memo describes the organization of the Procurement Department and its relationships with other administrative departments, both within and external to Stanford.

3.2.1 Responsibility for University Funds

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This Guide Memo describes responsibilities for the management of funds in University Projects, Tasks and Awards (PTAs).

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