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Financial

1.9.1 Signature and Financial Approval Authority

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The Stanford Board of Trustees’ fiduciary responsibility for university activities includes a duty to act as a responsible steward of all university resources. This policy sets forth a framework governing the assignment of responsibility to individuals throughout the university. It is designed to provide the appropriate oversight, accountability, and transparency to ensure that commitments of university resources are executed appropriately and in accord with applicable laws, regulations and university policies. 

3.8.2 Account Balance Attestation

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This Guide Memo section outlines the policy and responsibilities for attesting to account balances in the University’s general ledger and the Statement of Financial Position.

3.8.1 Account Balance Reconciliation

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This Guide Memo section outlines the policy and responsibilities for reconciling account balances in the University’s general ledger and the Statement of Financial Position.

3.7.1 Establishment and Governance of Legal Entities

3.6.1 Bank Accounts

3.1.6 Charitable Donations by Stanford University to Other Charitable Organizations

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This memo describes the limited circumstances when a charitable donation may be made by Stanford to an outside organization.

5.3.3 Purchasing Cards

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This Guide Memo contains policies on use of Purchasing Cards to purchase goods or services made directly by departments. Purchasing Cards are a tool for individuals making purchases on behalf of the University for which Stanford is financially liable. There are two types of Purchasing Cards: an individual Purchasing Card and a Department Purchasing Card. The individual Purchasing Card is issued to a specific person. The Department Purchasing Card is issued to a department and assigned to a custodian.

3.4.2 Card and Payment Account Acceptance and Processing

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This policy provides guidelines on acceptance and processing of credit and debit card, account number, or third party account numbers at Stanford.

5.5.1 External Affirmative Action

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This policy statement supports a plan to increase opportunities for minority, women and disabled people, and businesses owned by them, to participate in economic opportunities arising from University business activities.

5.3.4 Books, Periodicals and Membership Dues

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This Guide Memo describes policies on making purchases from the Stanford Bookstore or directly from publishers.

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