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Financial

1.9.1 Signature and Financial Approval Authority

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The Stanford Board of Trustees’ fiduciary responsibility for university activities includes a duty to act as a responsible steward of all university resources. This policy sets forth a framework governing the assignment of responsibility to individuals throughout the university. It is designed to provide the appropriate oversight, accountability, and transparency to ensure that commitments of university resources are executed appropriately and in accord with applicable laws, regulations and university policies. 

3.8.2 Account Balance Attestation

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This Guide Memo section outlines the policy and responsibilities for attesting to account balances in the University’s general ledger and the Statement of Financial Position.

3.8.1 Account Balance Reconciliation

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This Guide Memo section outlines the policy and responsibilities for reconciling account balances in the University’s general ledger and the Statement of Financial Position.

3.7.1 Establishment and Governance of Legal Entities

3.6.1 Bank Accounts

3.1.6 Charitable Donations by Stanford University to Other Charitable Organizations

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This memo describes the limited circumstances when a charitable donation may be made by Stanford to an outside organization.

5.2.2 Equipment Leases

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This Guide Memo describes policies that apply to equipment leases. Capital and operating lease liabilities utilize the University's debt capacity. All uses of debt must comply with the University's debt policy and require prior approval. The only parties authorized to execute documents that commit Stanford to an equipment lease obligation are the Director of Procurement, the CFO, or their designees. For relevant policies, see section 1 in Administrative Guide Memo 5.1.1: Procurement Policies.

5.2.4 Surplus Property Sales

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This Guide Memo covers sale of surplus University property.

5.1.1 Procurement Policies

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This Guide Memo serves as an introduction to Chapter 5. It covers general policies for the purchase of major and minor construction, equipment, supplies and services by Stanford. The policies in this chapter do not apply to the SLAC National Accelerator Laboratory (SLAC).

3.4.2 Card and Payment Account Acceptance and Processing

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This policy provides guidelines on acceptance and processing of credit and debit card, account number, or third party account numbers at Stanford.

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