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Expenses

5.4.2 Business and Travel Expenses

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The university pays directly or reimburses individuals for expenses that are necessary and appropriate to conduct University business. This policy outlines the guiding principles, reimbursement and travel policies and examples of business-related expenses at Stanford University. This policy applies to all fund types and business expenses, including travel undertaken for university business and purchases of items to be owned by Stanford.

3.2.3 Allocations and Offsets

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This Guide Memo sets out policies and procedures for expense allocations and salary distribution offsets, which are a form of cost transfer.

2.1.19 Relocation of Faculty and Staff

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This Guide Memo sets forth policies and procedures to facilitate the moving and reassignment of new or current Stanford faculty and staff, where such action is considered to be in the best interests of the University. The policy is designed to give maximum flexibility to schools, departments and other organizational units while assuring compliance with federal and state regulations. The provisions of this policy apply only when an offer of employment is made.

5.4.4 Petty Cash Funds

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This Guide Memo outlines policy on establishing and managing a petty cash fund. It should be used in conjunction with procedural information, resources, and forms, which outline the application of this policy and may be found on the Petty Cash Administration section of the Gateway to Financial Activities website (Fingate).

5.4.1 Expense Advances

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This Guide Memo outlines policy on advancing funds for University activities. It should be used in conjunction with resources and procedural information on the Gateway to Financial Activities website, including Guidelines for Advances and the How-To listing in the Reimbursement section.

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