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Audit

3.7.1 Establishment and Governance of Legal Entities

5.3.3 Purchasing Cards

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This Guide Memo contains policies on use of Purchasing Cards to purchase goods or services made directly by departments. Purchasing Cards are a tool for individuals making purchases on behalf of the University for which Stanford is financially liable. There are two types of Purchasing Cards: an individual Purchasing Card and a Department Purchasing Card. The individual Purchasing Card is issued to a specific person. The Department Purchasing Card is issued to a department and assigned to a custodian. The policies are the same for both types of Purchasing Cards, unless specifically noted.

5.1.2 Procurement Relationships

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This Guide Memo describes the organization of the Procurement Department and its relationships with other administrative departments, both within and external to Stanford.

5.3.2 Blanket Purchase Orders

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This Guide Memo contains policies on Blanket Purchase Orders.

3.1.1 Responsibility for University Financial Assets

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This Guide Memo outlines the roles and responsibilities of various University officers and organizations in managing the University's financial assets.

3.1.5 Retention of Financial Records

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This Guide Memo covers time requirements for retaining financial records and security requirements for disposing of old records.

5.4.4 Petty Cash Funds

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This Guide Memo outlines policy on establishing and managing a petty cash fund. It should be used in conjunction with procedural information, resources, and forms, which outline the application of this policy and may be found on the Petty Cash Administration section of the Gateway to Financial Activities website (Fingate).

2.1.3 Personnel Files and Data

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The University maintains personnel information for each employee in order to have a complete, accurate and current record of the employee's salary and job history at the University. This guide memo sets forth policies and procedures to facilitate the establishment, use and maintenance of personnel data, in whatever form maintained.

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