Administrative Guide
March 15, 2009
     
 

Table of Contents

  
     
Administrative Guide Memos, Preface and Subject Index are in PDF format.
Preface
Table of Contents
   
ISSUE DATE

Chapter 1 -- Organization
1 University Code of Conduct
12/15/07
11 University Organization
12/15/08
11.1 Organization Chart: President
12/15/08
11.2   Organization Chart: Provost
12/15/08
  Organization Charts: Officers Reporting to the President
12.1   Vice President for Business Affairs & Chief Financial Officer
12/15/08
12.2   Vice President for Development
12/15/06
12.3   General Counsel/Stanford Legal Office
3/15/05
12.4   Director of Hoover Institution
12/15/02
12.5   Director of SLAC National Accelerator Laboratory
12/15/08
12.6   Vice President for Land, Buildings and Real Estate
12/15/06
    (Formerly 12.14 Vice Provost for Land & Buildings)  
12.7   Vice President for Public Affairs
12/15/05
12.8   President of the Stanford Alumni Association
9/1/08
  Organization Charts: Officers Reporting to the Provost
12.9   Vice President of Human Resosurces 6/15/09
12.10   Vice Provost for Budget & Auxiliaries Management
6/15/09
12.11   University Librarian & Director of Academic Information Resources
6/15/09
12.12   Vice Provost & Dean of Research
6/15/09
12.13   Vice Provost for Student Affairs
6/15/09
12.14   Vice Provost of Undergraduate Education
6/15/09
12.15   Vice Provost of Graduate Education
6/15/09
13   Academic Governance
9/1/04
14   Academic and Business Relationships With Third Parties
6/15/06
   
15.1   Political Activities
3/15/09
15.2   Staff Policy on Conflict of Commitment and Interest
3/15/09
15.3   Unrelated Business Activity
3/15/09
15.4   Financial Irregularities
9/1/07
15.5   Ownership and Use of Stanford Name and Trademarks
12/15/08
15.6   Ownership of Documents
9/1/03
15.7   Indemnification
9/1/05
   

Chapter 2 -- Personnel
22 Staff Personnel Policies
3/15/09
22.1   Employment of Regular Staff
3/15/09
22.2   Personnel Files and Data
12/15/08
22.3   Hiring Employees from Stanford Hospital and Clinics or its Predecessor Companies
3/15/09
22.4   Compensation of Staff Employees
3/15/09
22.5   Vacations
3/15/09
22.6   Sick Time
3/15/09
22.7   Miscellaneous Authorized Absences
3/15/09
22.8   Separation From Employment
3/15/09
22.9   Staff Retirement
3/15/09
22.10   Grievance Procedure
12/15/08
22.11   Staff Development Program
12/15/07
22.12   Paid Holidays
3/15/09
22.13   Senior Staff
3/15/09
22.14   Trial Period
3/15/09
22.15   Corrective Action and Discipline
3/15/09
22.16   Layoffs
3/15/09
22.17   Military Leave
9/1/08
23 General Personnel Policies
3/15/09
23.1   Definitions
3/15/09
23.2   Sexual Harassment and Consensual Sexual or Romantic Relationships
12/15/08
23.3   Sexual Assault
3/15/09
23.4   Smoke-Free Environment
9/1/07
23.5   Requesting Workplace Accommodations for Employees With Disabilities
9/1/07
23.6   Controlled Substances and Alcohol
3/15/09
23.7   Employee Training
3/15/09
23.8   Gifts & Awards for University Employees
3/15/09
23.9   Violence in the Workplace
3/15/09
23.10   Privacy and Security of Health Information (HIPAA)
6/15/05
23.11   Out-of-State Employees
12/15/07
24 Undergraduate Student Employment on Campus
3/15/09
24.2   Graduate Student Assistantships
9/1/08
  Health and Safety
25.1   Health and Safety Services
12/1/00
25.2   Emergency/Accident Procedures
6/15/08
25.3   Identifying and Correcting Workplace Hazards
6/15/07
25.4   Health and Safety Training and Communication
3/15/07
25.5   Health and Safety Performance Standards and Discipline
6/15/07
25.6   Accident and Incident Reporting
12/15/08
25.7   Medical Examinations
3/15/08
25.8   Health and Safety Reference Guide
3/15/08
  Personnel Benefit Programs
27.1   Survivor Benefit Plans
6/15/06
27.4   Tuition Privileges
12/15/08
27.5   University Housing Programs
12/15/01
27.7   Disability and Family Leaves
3/15/09
27.8   University Resources
6/15/07
  Personnel Information
28.1   Visas for and Employment of Foreign Nationals
12/15/08
28.3   Directories and Distribution Lists
12/15/08
28.4   Stanford Identification Cards
12/15/08
28.5   Property and Liability Insurance
12/15/04
28.6   Protection of Property
12/15/05
28.7   Operation of Vehicles
6/15/08
28.8   Acquisition and Use of Golf Cart-Type Vehicles
6/15/05
       

Chapter 3 -- Accounting

34 Responsibility for University Financial Assets
12/15/05
34.1   University Funds
12/15/05
34.2   Activities/Accounts
3/15/08
34.4   Retention of Financial Records
12/15/07
34.5   Cost Policy
12/15/08
35   University Payroll
12/15/08
36 Authorizing Expenditures
12/15/07
36.3   Expense Advances
12/15/07
36.4   Reimbursement of Expenses
3/15/08
36.5   Payments to Nonemployees
12/15/08
36.6   Petty Cash Funds
12/15/08
36.7   Travel Expenses
12/15/08
36.8   Relocation of Faculty and Staff
3/15/09
37.3   Infrastructure Charges
12/15/05
37.4   Expendable Funds Investment and Payout
6/15/08
38 Cost Transfers
3/15/08
38.1   Allocations and Offsets
3/15/08
39 Revenue Recognition
12/15/08
     

Chapter 4 -- Gifts

41 Gifts to the University
6/15/08
42 Receiving and Processing Gifts
3/15/09
42.1   Acknowledgment of Gifts
3/15/01
42.2   Records of Donated Equipment
6/15/07
42.3   Departmental Special Collections
12/1/00
42.4   Naming Facilities and Land Features
12/1/00
43 Operating Policies for Development
12/15/05
44 Fundraising Approval and Priority-Setting
6/15/07
45 Funding New Programs
3/15/09
     

Chapter 5 -- Procurement

51 Purchasing Policies
12/15/08
52 Procurement Relationships
9/1/08
53 Financing of Purchases
3/15/09
54 Requisition Processing
6/15/08
54.1   Payment Policies
3/15/06
54.2   Blanket Purchase Orders
6/15/04
54.3   Equipment and Real Estate Leases
3/15/09
54.4   Rapid Purchase Orders
6/15/08
54.5   Purchasing Cards
9/1/08
54.6   Equipment Loans to Stanford
9/1/05
56 Surplus Property Sales
12/15/08
  Unique Transactions
57.1   Books, Periodicals and Membership Dues
6/15/04
57.2   University Vehicles
12/15/08
58 External Affirmative Action
12/15/08
     

Chapter 6 -- Computing

Contents    
3/15/05
61   Administrative Computing Systems
12/15/05
62   Computer and Network Usage Policy
12/15/05
63   Information Security
12/15/07
64   Identification and Authentication Systems
3/15/06
66   Chat Rooms and Other Forums Using Stanford Domains or Computer Services
12/1/00
67   Information Security Incident Response
12/15/07
     

Chapter 8 -- Services

Contents    
12/15/03
81.1   Telecommunication Services
12/15/08
81.2   Mail Services
6/15/08
81.3   Provision of Mobile Equipment and Related Services
12/15/08
82.1   University Events
9/1/02
82.2   Conferences
12/1/00
83   Capital Projects
3/15/09
84   Credit Card Acceptance and Processing
6/15/08
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