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Table of Contents
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All contents of the Administrative Guide are
in PDF format.
If you need Adobe Acrobat Reader to access these files, go to http://get.adobe.com/reader/.
Stanford reserves the right to amend, change or delete a policy, procedure, or other guideline described in the Administrative Guide
at any time, with or without notice. Organizational charts are also subject to change. |
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| 1 |
University Code of Conduct |
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| 11 |
University Organization |
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| 11.1 |
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Organization Chart: President |
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| 11.2 |
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Organization Chart: Provost |
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Organization Charts: Officers Reporting to the President |
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| 12.1 |
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Vice President for Business Affairs &
Chief Financial Officer |
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| 12.2 |
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Vice President for Development |
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| 12.3 |
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General Counsel/Stanford Legal Office |
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| 12.4 |
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Director of Hoover Institution |
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| 12.5 |
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Director of SLAC National Accelerator Laboratory |
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| 12.6 |
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Vice President for Land, Buildings and Real Estate |
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| 12.7 |
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Vice President for Public Affairs |
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| 12.8 |
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President of the Stanford Alumni Association |
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| 12.9 |
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Vice President of Human Resources |
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Organization Charts: Officers Reporting to the Provost |
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| 12.10 |
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Vice Provost for Budget & Auxiliaries Management |
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| 12.11 |
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University Librarian & Director of Academic Information Resources |
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| 12.12 |
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Vice Provost & Dean of Research |
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| 12.13 |
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Vice Provost for Student Affairs |
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| 12.14 |
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Vice Provost of Undergraduate Education |
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| 12.15 |
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Vice Provost of Graduate Education |
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| 13 |
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Academic Governance |
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| 14 |
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Academic and Business Relationships With
Third Parties |
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| 15.1 |
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Political Activities |
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| 15.2 |
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Staff Policy on Conflict of Commitment
and Interest |
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| 15.3 |
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Unrelated Business Activity |
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| 15.4 |
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Financial Irregularities |
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| 15.5 |
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Ownership and Use of Stanford Name and
Trademarks |
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| 15.6 |
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Ownership of Documents |
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| 15.7 |
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Indemnification |
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| 16.1 |
Privacy Policy |
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| 16.2 |
Privacy and Security of Health Information (HIPAA) |
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| 22 |
Staff Personnel Policies |
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| 22.1 |
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Recruiting & Hiring of Regular Staff |
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| 22.2 |
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Personnel Files and Data |
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| 22.3 |
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Hiring Employees from Stanford Hospital
and Clinics or its Predecessor Companies |
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| 22.4 |
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Compensation of Staff Employees |
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| 22.5 |
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Vacations |
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| 22.6 |
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Sick Time |
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| 22.7 |
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Miscellaneous Authorized Absences |
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| 22.8 |
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Separation From Employment |
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| 22.9 |
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Staff Retirement |
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| 22.10 |
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Grievance Policy |
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| 22.11 |
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Staff Development Program |
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| 22.12 |
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Paid Holidays |
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| 22.13 |
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Senior Staff |
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| 22.14 |
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Trial Period |
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| 22.15 |
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Addressing Conduct & Performance Issues |
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| 22.16 |
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Layoffs |
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| 22.17 |
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Military Leave |
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| 22.18 |
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Administrative Review Policy |
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| 23 |
General Personnel Policies |
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| 23.1 |
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Definitions |
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| 23.2 |
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Sexual Harassment and Consensual Sexual
or Romantic Relationships |
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| 23.3 |
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Sexual Assault |
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| 23.4 |
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Smoke-Free Environment |
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| 23.5 |
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Requesting Workplace Accommodations for
Employees With Disabilities |
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| 23.6 |
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Controlled Substances and Alcohol |
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| 23.7 |
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Employee Training |
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| 23.8 |
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Gifts & Awards for University Employees |
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| 23.9 |
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Violence in the Workplace |
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| 23.10 |
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Privacy and Security of Health Information (HIPAA) [Replaced by policy 16.2, Privacy and Security of Health Information (HIPAA)] |
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| 23.11 |
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Out-of-State Employees |
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| 23.12 |
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International Employees |
| 24 |
Undergraduate Student Employment on Campus |
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| 24.2 |
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Graduate Student Assistantships |
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Health and Safety |
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| 25.1 |
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Health and Safety Services |
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| 25.2 |
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Emergency/Accident Procedures |
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| 25.3 |
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Identifying and Correcting Workplace Hazards |
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| 25.4 |
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Health and Safety Training and Communication |
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| 25.5 |
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Health and Safety Performance Standards
and Discipline |
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| 25.6 |
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Accident and Incident Reporting |
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| 25.7 |
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Medical Examinations |
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| 25.8 |
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Health and Safety Reference Guide |
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Personnel Benefit Programs |
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| 27.1 |
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Survivor Benefit Plans |
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| 27.2 |
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Health Plans |
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| 27.4 |
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Tuition Privileges |
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| 27.5 |
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University Housing Programs |
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| 27.7 |
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Disability and Family Leaves |
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| 27.8 |
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University Resources |
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Personnel Information |
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| 28.1 |
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Visas for and Employment of Foreign Nationals |
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| 28.3 |
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Directories and Distribution Lists |
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| 28.4 |
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Stanford Identification Cards |
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| 28.5 |
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Property and Liability Insurance |
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| 28.6 |
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Protection of Property |
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| 28.7 |
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Operation of Vehicles (Replaced by policies 85.1, Vehicle Acquisition, Ownership and Disposition and 85.2, Vehicle Use) |
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| 28.8 |
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Acquisition and Use of Golf Cart-Type Vehicles (Replaced by policies 85.1, Vehicle Acquisition, Ownership and Disposition and 85.2, Vehicle Use) |
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| 34 |
Responsibility for University Financial
Assets |
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| 34.1 |
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University Funds |
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| 34.2 |
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Expenditure Accounts (PTAs) |
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| 34.4 |
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Retention of Financial Records |
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| 34.5 |
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Cost Policy |
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| 34.6 |
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Student Billing |
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| 35 |
University Payroll |
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| 36 |
Authorizing Expenditures |
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| 36.3 |
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Expense Advances |
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| 36.4 |
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Reimbursement of Expenses |
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| 36.5 |
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Payments to Nonemployees |
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| 36.6 |
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Petty Cash Funds |
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| 36.7 |
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Travel Expenses |
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| 36.8 |
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Relocation of Faculty and Staff |
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| 37.3 |
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Infrastructure Charges |
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| 37.4 |
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Expendable Funds Investment, Payout and Buffer Policy |
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| 38 |
Cost Transfers |
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| 38.1 |
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Allocations and Offsets |
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| 39 |
Revenue Recognition |
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| 41 |
Gifts to the University |
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| 42 |
Receiving and Processing Gifts |
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| 42.1 |
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Acknowledgment of Gifts |
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| 42.2 |
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Records of Donated Equipment |
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| 42.3 |
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Departmental Special Collections |
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| 42.4 |
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Naming Facilities and Land Features |
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| 43 |
Operating Policies for Development |
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| 44 |
Fundraising Approval and Priority-Setting |
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| 45 |
Funding New Programs |
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| 51 |
Procurement Policies |
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| 52 |
Procurement Relationships |
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| 53 |
Financing of Purchases |
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| 54 |
Requisition Processing |
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| 54.1 |
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Payment Policies |
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| 54.2 |
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Blanket Purchase Orders |
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| 54.3 |
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Equipment and Real Estate Leases |
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| 54.4 |
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Rapid Purchase Orders (Removed. Please see 51, Procurement Policies) |
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| 54.5 |
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Purchasing Cards |
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| 54.6 |
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Equipment Loans to Stanford |
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| 56 |
Surplus Property Sales |
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Unique Transactions |
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| 57.1 |
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Books, Periodicals and Membership Dues |
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| 57.2 |
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University Vehicles (Replaced by policies 85.1, Vehicle Acquisition, Ownership and Disposition and 85.2, Vehicle Use) |
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| 58 |
External Affirmative Action |
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| 61 |
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Administrative Computing Systems |
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| 62 |
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Computer and Network Usage Policy |
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| 63 |
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Information Security |
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| 64 |
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Identification and Authentication Systems |
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| 66 |
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Chat Rooms and Other Forums Using Stanford
Domains or Computer Services |
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| 67 |
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Information Security Incident Response |
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| 81.1 |
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Telecommunication Services |
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| 81.2 |
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Mail Services |
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| 81.3 |
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Provision of Mobile Equipment and Related Services |
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| 82.1 |
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University Events |
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| 82.2 |
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Conferences |
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| 83 |
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Capital Projects |
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| 84 |
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Credit Card Acceptance and Processing |
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| 85.1 |
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Vehicle Acquisition, Ownership and Disposition |
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| 85.2 |
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Vehicle Use |
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