Administrative Guide
March 15, 2009
Table of Contents
Administrative Guide Memos, Preface and Subject Index are in
PDF format
.
Preface
Table of Contents
ISSUE DATE
Chapter 1 -- Organization
1
University Code of Conduct
12/15/07
11
University Organization
12/15/08
11.1
Organization Chart: President
12/15/08
11.2
Organization Chart: Provost
12/15/08
Organization Charts: Officers Reporting to the President
12.1
Vice President for Business Affairs &
Chief Financial Officer
12/15/08
12.2
Vice President for Development
12/15/06
12.3
General Counsel/Stanford Legal Office
3/15/05
12.4
Director of Hoover Institution
12/15/02
12.5
Director of SLAC National Accelerator Laboratory
12/15/08
12.6
Vice President for Land, Buildings and Real Estate
12/15/06
(Formerly 12.14 Vice Provost for Land & Buildings)
12.7
Vice President for Public Affairs
12/15/05
12.8
President of the Stanford Alumni Association
9/1/08
Organization Charts: Officers Reporting to the Provost
12.9
Vice President of Human Resosurces
6/15/09
12.10
Vice Provost for Budget & Auxiliaries Management
6/15/09
12.11
University Librarian & Director of Academic Information Resources
6/15/09
12.12
Vice Provost & Dean of Research
6/15/09
12.13
Vice Provost for Student Affairs
6/15/09
12.14
Vice Provost of Undergraduate Education
6/15/09
12.15
Vice Provost of Graduate Education
6/15/09
13
Academic Governance
9/1/04
14
Academic and Business Relationships With Third Parties
6/15/06
15.1
Political Activities
3/15/09
15.2
Staff Policy on Conflict of Commitment and Interest
3/15/09
15.3
Unrelated Business Activity
3/15/09
15.4
Financial Irregularities
9/1/07
15.5
Ownership and Use of Stanford Name and Trademarks
12/15/08
15.6
Ownership of Documents
9/1/03
15.7
Indemnification
9/1/05
Chapter 2 -- Personnel
22
Staff Personnel Policies
3/15/09
22.1
Employment of Regular Staff
3/15/09
22.2
Personnel Files and Data
12/15/08
22.3
Hiring Employees from Stanford Hospital and Clinics or its Predecessor Companies
3/15/09
22.4
Compensation of Staff Employees
3/15/09
22.5
Vacations
3/15/09
22.6
Sick Time
3/15/09
22.7
Miscellaneous Authorized Absences
3/15/09
22.8
Separation From Employment
3/15/09
22.9
Staff Retirement
3/15/09
22.10
Grievance Procedure
12/15/08
22.11
Staff Development Program
12/15/07
22.12
Paid Holidays
3/15/09
22.13
Senior Staff
3/15/09
22.14
Trial Period
3/15/09
22.15
Corrective Action and Discipline
3/15/09
22.16
Layoffs
3/15/09
22.17
Military Leave
9/1/08
23
General Personnel Policies
3/15/09
23.1
Definitions
3/15/09
23.2
Sexual Harassment and Consensual Sexual or Romantic Relationships
12/15/08
23.3
Sexual Assault
3/15/09
23.4
Smoke-Free Environment
9/1/07
23.5
Requesting Workplace Accommodations for
Employees With Disabilities
9/1/07
23.6
Controlled Substances and Alcohol
3/15/09
23.7
Employee Training
3/15/09
23.8
Gifts & Awards for University Employees
3/15/09
23.9
Violence in the Workplace
3/15/09
23.10
Privacy and Security of Health Information (HIPAA)
6/15/05
23.11
Out-of-State Employees
12/15/07
24
Undergraduate Student Employment on Campus
3/15/09
24.2
Graduate Student Assistantships
9/1/08
Health and Safety
25.1
Health and Safety Services
12/1/00
25.2
Emergency/Accident Procedures
6/15/08
25.3
Identifying and Correcting Workplace Hazards
6/15/07
25.4
Health and Safety Training and Communication
3/15/07
25.5
Health and Safety Performance Standards and Discipline
6/15/07
25.6
Accident and Incident Reporting
12/15/08
25.7
Medical Examinations
3/15/08
25.8
Health and Safety Reference Guide
3/15/08
Personnel Benefit Programs
27.1
Survivor Benefit Plans
6/15/06
27.4
Tuition Privileges
12/15/08
27.5
University Housing Programs
12/15/01
27.7
Disability and Family Leaves
3/15/09
27.8
University Resources
6/15/07
Personnel Information
28.1
Visas for and Employment of Foreign Nationals
12/15/08
28.3
Directories and Distribution Lists
12/15/08
28.4
Stanford Identification Cards
12/15/08
28.5
Property and Liability Insurance
12/15/04
28.6
Protection of Property
12/15/05
28.7
Operation of Vehicles
6/15/08
28.8
Acquisition and Use of Golf Cart-Type Vehicles
6/15/05
Chapter 3 -- Accounting
34
Responsibility for University Financial Assets
12/15/05
34.1
University Funds
12/15/05
34.2
Activities/Accounts
3/15/08
34.4
Retention of Financial Records
12/15/07
34.5
Cost Policy
12/15/08
35
University Payroll
12/15/08
36
Authorizing Expenditures
12/15/07
36.3
Expense Advances
12/15/07
36.4
Reimbursement of Expenses
3/15/08
36.5
Payments to Nonemployees
12/15/08
36.6
Petty Cash Funds
12/15/08
36.7
Travel Expenses
12/15/08
36.8
Relocation of Faculty and Staff
3/15/09
37.3
Infrastructure Charges
12/15/05
37.4
Expendable Funds Investment and Payout
6/15/08
38
Cost Transfers
3/15/08
38.1
Allocations and Offsets
3/15/08
39
Revenue Recognition
12/15/08
Chapter 4 -- Gifts
41
Gifts to the University
6/15/08
42
Receiving and Processing Gifts
3/15/09
42.1
Acknowledgment of Gifts
3/15/01
42.2
Records of Donated Equipment
6/15/07
42.3
Departmental Special Collections
12/1/00
42.4
Naming Facilities and Land Features
12/1/00
43
Operating Policies for Development
12/15/05
44
Fundraising Approval and Priority-Setting
6/15/07
45
Funding New Programs
3/15/09
Chapter 5 -- Procurement
51
Purchasing Policies
12/15/08
52
Procurement Relationships
9/1/08
53
Financing of Purchases
3/15/09
54
Requisition Processing
6/15/08
54.1
Payment Policies
3/15/06
54.2
Blanket Purchase Orders
6/15/04
54.3
Equipment and Real Estate Leases
3/15/09
54.4
Rapid Purchase Orders
6/15/08
54.5
Purchasing Cards
9/1/08
54.6
Equipment Loans to Stanford
9/1/05
56
Surplus Property Sales
12/15/08
Unique Transactions
57.1
Books, Periodicals and Membership Dues
6/15/04
57.2
University Vehicles
12/15/08
58
External Affirmative Action
12/15/08
Chapter 6 -- Computing
Contents
3/15/05
61
Administrative Computing Systems
12/15/05
62
Computer and Network Usage Policy
12/15/05
63
Information Security
12/15/07
64
Identification and Authentication Systems
3/15/06
66
Chat Rooms and Other Forums Using Stanford Domains or Computer Services
12/1/00
67
Information Security Incident Response
12/15/07
Chapter 8 -- Services
Contents
12/15/03
81.1
Telecommunication Services
12/15/08
81.2
Mail Services
6/15/08
81.3
Provision of Mobile Equipment and Related Services
12/15/08
82.1
University Events
9/1/02
82.2
Conferences
12/1/00
83
Capital Projects
3/15/09
84
Credit Card Acceptance and Processing
6/15/08
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